Programme of Requirements

1: Objective

The project’s minimum objective is to develop new economic activities within a three year period, from the start date of the contract, which will:

o Contribute to strengthening the competitive position for circular economy in the MRA;

o Contribute to Almere’s ambitions in relation to ‘Growing Green City Management’ and becoming a ‘Waste-Free City’;

o Contribute to circular area development and management, to ensure the function of the public spaces is enhanced;

o Reduce CO2 emissions;

o Offer employment in Almere, which will also result in paid work for low-skilled workers;

o Social return on investment (SROI) means: ‘giving something back to society’. As a municipality, we see it as being of the utmost importance that everyone can participate with society and have a perspective on work and income, knowledge and skills. The municipality will therefore require the tenderer to use 2% of the total gross contract value (amount needed for the cofinancing) within the context of SROI to employ job seekers or people who have been somewhat distanced from the employment market. The actual implementation (who, when, where to use these people) will be agreed on after the contract has been awarded in an approach plan between the prize winner and the municipality’s SROI project agency. The SROI appendix provides a description of the principles, as well as the SROI programme agency’s working method;

o Commit to start-ups, whereby they will be given the opportunity to prove themselves as part of the total business case.

2: Local embedding

Making use of and connecting to existing energy and activities in the MRA and Almere. So no overlap of existing activities and organising regional embedding in existing ecosystems. We must have clarity regarding the way in which, and with which parties in the region and Almere, we are going to connect in order to realise the project, making sure its complementary to the other activities going on in the Metropolitan Region Amsterdam (MRA) and Almere. We must obtain clarity regarding how we are going to contribute to the MRA’s ambition to be a raw materials leader where the circular economy is concerned and how we are going to contribute to Almere’s ambition to be a Waste-Free City. See

3: Financing 

The Almere Urbanisation Fund (Municipality of Almere, Province of Flevoland and the central government) have made cofinancing available up to a maximum amount of 1 million euro in 2017.

The same amount has been included in the multiannual programme for the Almere Urbanisation Fund for the years 2018 and 2019 respectively. A definitive decision regarding the use of these funds for cofinancing in 2018 and 2019 will respectively follow in the autumn of 2017 and 2018.

This will include any possible VAT to be paid, depending on the plans submitted by the tenderer. The tender must assume an own contribution by the tenderer (collaboration) which will amount to at least three times the requested cofinancing (1:3). The consortia’s contribution may be in cash and/or in kind.

4: Business case 

The explicit aim of the competition is for the tenderer to realise independent operational management with the possible collaboration parties. The municipality of Almere wants to invest in its creation, but the contents of the project plan must be focussed on independent operation, without any additional government financing. There therefore must be a positive business case. This means once the cofinancing has been used, we will be left with a project or economic activity for which the benefits are the same or greater than the costs. This will guarantee the continuity once the cofinancing period has come to an end.

5: Development project with milestones 

The plans must include a description of the implementation. This must contain a proposal with important milestones. These milestones are important moments when results are measured in line with the measuring tool set up by the tenderer. The tenderer, as well as any possible collaboration parties, will be asked to identify a number of milestones as go-no go moments for cofinancing. The payment of the cofinancing for the next instalment will be linked to realising these no-go moments. These milestones will be defined in the collaboration contract.

6: Administration 

The tenderer is expected to maintain an efficient administration system for the justification of the tenderer’s financial investment, the progress monitoring during the project implementation and the justification of the objectives and results. The contract entered into with the tenderer in case of a positive negotiation result will work out how this justification will take further shape and how it will be administered.